Are you looking for an efficient way to streamline your payroll process while saving on costs? COATS’ Employee Portal offers a cost-effective, self-service solution that will simplify your operations and significantly reduce your expenses.

 
Are you still mailing either direct deposit details or pay card stubs for your employees? If not, is your staff answering many phone calls each week on payday for multiple employees asking for information? This self-service employee intranet software also frees up countless hours for recruiters who can get bogged down in check-in phone calls and temporary employees’ questions to the exclusion of more pressing tasks.

Cost Comparison

Mailing direct deposit or pay card stubs weekly costs $0.73 per employee.

On average, this adds up to about $3.16 per employee per month.

Recruiter pay average $50/hour x 2 hours is $100/week or $400/month in time answering pay detail questions. 

Mailing 1000 W-2’s at year end is $720 not including staff and printing time.

 
To break even on our $150/month portal, you’ll need to mail payroll information to at least 48 employees weekly. If your company has more than 48 employees, our portal then becomes the more cost-effective and efficient choice. Additionally, if your staff spends 2 hours or more weekly addressing employee pay inquiries, you’ll save $250/month by offering employee portal access. Finally, most staffing agencies send over 1,000 W-2 forms annually, making our portal an even more attractive solution. 

Benefits of Our Employee Portal

Cost Savings: Avoid the recurring expense of mailing stubs. If you are not mailing payroll information, your office is likely spending a lot of time answering the phone and providing these details to several employees each week, costing even more than the USPS.

Efficiency: Automate payroll processes, saving valuable time.

Accessibility: Employees can easily access their pay information online, improving transparency and satisfaction.

Additional Features: Employees can check in with their availability, update contact information, and opt in to see their W-2s online. (Another cost savings at year-end!)

Security: Reduce the risk of lost or stolen stubs.

Reducing HR questions and requests by up to 50 percent allows you to better allocate your crucial staff resources. Your employees’ advantage is immediate access to relevant information whenever they want it. Whether they login from a laptop, phone, or other mobile device, they can find everything in one central location that can be quickly searched and consulted as needed.

Investing in our Employee Portal for just $150 per month is a smart decision that can lead to substantial long-term savings and improved operational efficiency. By automating manual tasks, reducing administrative costs, and empowering your employees, you can streamline your HR processes and enhance employee satisfaction.

If you have questions about our electronic staffing software or any of our recruitment software features and benefits, we encourage you to reach out to us today by filling out this form. We will be in touch promptly and during regular business hours to get your questions answered.